Analysis and Implementation of Barcode Tracking System
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Health data is an essential part of health information management because it constitutes the building blocks of information. Once data is analyzed and processed appropriately, meaningful and valuable information can be obtained that enables healthcare professionals and administrators to make informed decisions. These can be made on a clinician level (healthcare plan, treatment options, and outcomes) or on an organizational level (statistical reports, strategic planning, and implementation). As the quality of health data and information is vital to decision-making activities, healthcare organizations need to adopt up‐to‐date Information Management regulations and information technology innovations to ensure the quality of data and medical records handling. One of the main issues in handling records is tracking the files as they are transported from one department to the other, which could impose a huge risk for loss, damage, or misplacement. To overcome these issues, most healthcare organizations today implement IT solutions such as Barcode Tracking Technology. King Fahad Specialist Hospital in Dammam, Saudi Arabia, is one of the largest hospitals in the country. It is currently facing numerous problems in the Medical Records Department, as records are continuously being misplaced and no track of records is being established. This impacts the accessibility and availability of records at the point of care. The Barcode Tracking System, which is a module in the original hospital information system MedicaPlus, is presently being implemented. It aims to establish an effective tracking cycle to improve workflows and business processes, reduce misplacement incidents, reduce spent time and cost and ensure quality of information and record handling. One problem that was detected during the formation of the implementation plan was the labeling module that does not support the required label printing method. The key solution to overcome the problem was applying Crystal Reports Software to the labels in MedicaPlus in order to allow the required labeling range and commence record labeling as soon as possible.